Productivity suites are becoming increasingly popular with businesses of all sizes. The simple fact of having all of the tools your team already relies on all in one place and accessible from wherever you happen to be is reason enough to adopt one for your own business. There are a few popular choices available, but the two that top that list are Microsoft Office 365 and Google’s G Suite (formerly known as Google Apps).
On the surface, both suites look pretty much the same. Both assemble their respective brands’ best features in a cloud-based environment, and offer businesses new and exciting ways to make use of those features. However, when you look a little closer, some distinct difference appear.
To help you decided which of these productivity suites are the best fit for your business, we’ve broken down their highlights and shortcomings for your review.
Simply put, Office 365 takes the Microsoft programs you’ve probably been using for years like Word, Outlook, PowerPoint, and Excel, and combines them with the accessibility and flexibility of the cloud. But Office 365 is so much more that just Word in the cloud. Highlights of Office 365’s features include:
- Outlook, Word, Excel, PowerPoint, OneNote, and Publisher desktop and mobile apps with real-time collaboration and co-authoring
- Exchange Online, OneDrive for Business, SharePoint Online, and Skype for Business (which integrates fully with Outlook and other 365 features)
- Custom email domain addresses
- 1 TB file storage and sharing
- HD video conferencing with Skype for Business
The Rundown – Office 365 is a security-hardened service, which means that enterprise-grade security measures are built directly into the platform itself. Measures include encryption, threat management and monitoring, and exchange online protection. The program also grants you complete user and admin controls that allow you to take a hands-on approach to securing your own environment, and managing users and user access. Office 365 can perform a key role in your Business Continuity plan. Total monthly cost for Office 365 Business Premium – $12.50/month per user.
Google has long been successful at creating handy online collaboration tools. G Suite assembles those tools into a product suite designed to make using those programs and tools cohesively that much easier. It’s your Google Account turned up to 11. Highlights of G Suite’s features include:
- Gmail, Google Calendar, Google+, and Hangouts
- Google Docs, Sheets, Slides, Forms, Sites, and Drive
- Shared calendars to make scheduling meetings and calls easy
- One-click meeting-to-video conference on any camera-enabled device
- Real-time collaboration on Google Docs, Sheets, and Slides
- Quick invites to grant access to documents through email
- Access to third party apps
The Rundown – G Suite’s built-in security measures include suspicious activity alerts and mobile management, which allows you to wipe data remotely from lost or stolen devices. Admin controls allow you to add and remove users and adjust security settings without assistance. G Suite’s Vault archives email and chat activity. Total monthly cost for G Suite Business – $10/month per user.
When it comes to collaboration support and basic features, both options are fairly evenly matched. But Office 365 has a few extra benefits that more than make up for the extra monthly cost. The addition of Skype to Office 365 gives users the option to send instant messages and initiate voice and video calls directly from their Outlook inbox. And while G Suite’s meeting-to-video option is neat, Skype allows you to pull together up to 250 participants in a combination voice/video conference, regardless of whether the participants are on a computer, tablet, smart phone, or landline – no Skype account required.
Office 365 offers a level of security and reliability that G Suite simply cannot match. With Office 365 guarding your important data, you have the full might of Microsoft watching your back. Both option offer 2FA (two-factor authentication), but Office 365 also provides an internal data center network that is completely segregated from the external network, making it an ideal solution for data backup and recovery.
Ready to adopt a productivity suite for your business? Get in touch with Amnet at firstname.lastname@example.org or (719) 442 to learn even more about the options available. We’re the IT professionals businesses in Colorado Springs and the Metro Denver area trust. -6683